Job Title: Administrative assistant

Location: Dalian, China

Job Type: Full time

Contact: Prof. Jean-Pierre Gilson，jpg@dicp.ac.cn, 84379631

Key Accountabilities

•Be the first point of contact between the Deputy-Director and the DICP/DNL staff

•Be the first point of contact between the Deputy-Director and the external contacts (academia, industry, government agencies)

•Organize the Deputy-Director Agenda in accordance with his guidelines

•Filter the phone, e- and postal-mail of the Deputy-Director in accordance with his guidelines

•Organize Business Trips and of the Deputy and his Group and Visits to DNL

•Maintain workflow by studying methods and developing reporting procedures

•Create and revise systems and procedures by analyzing operating practices (academic cooperations and industrial contracts), recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes

•Develop junior administrative staff by providing information, educational opportunities, and experiential growth opportunities

•Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions

•Ensure operation of administrative equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

•Provides information by answering questions and requests

•Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

•Completes operational requirements by scheduling and assigning administrative projects;expediting work results

•Maintains professional and technical knowledge by attending educational workshops;reviewing professional publications; establishing personal networks; participating in professional societies

•Contributes to team effort by accomplishing related results as needed

Criteria

•Administrative Writing Skills

•Microsoft Office (Word, Outlook, Powerpoint & Excel) and Internet Usage (Search) Skills

•Managing Processes

•Organization

•Analyzing Information

•Professionalism

•Problem Solving

•Inventory Control

•Verbal Communication (perfect knowledge of Chinese and excellent knowledge (near native) of English)

•Handle Confidential Information

•About 10 Years Experience or the Equivalent in Education Required

应聘方式：有意者请直接登录我所人才招聘网填写在线简历（部门，请选择DNL0），同时请提供完整的英文版个人简历，发送至jpg@dicp.ac.cn。